Mrs Sphiwe Mashaba
The purpose of the Executive Office is to support and assist the South African Board for Sheriffs in achieving its legislated mandate to;
- Provide for the appointment of sheriffs,
- Establish a Fidelity Fund for Sheriffs
- Regulate the conduct of sheriffs, and matter connected therewith.
The Executive Office is mandated to lead, direct and co-ordinate all the activities of the institution. Provide policy guidelines to all functional areas, and ensure efficient and cost-effective service delivery to all stakeholders, provide an enabling and well-coordinated approach to planning and decision making that adheres to sound public governance standards.
The Executive Manager must provide strategic leadership direction and co-ordination to the Divisions of the South African Board for Sheriffs. Develop and maintain constructive working partnerships between key stakeholders.
Advise the Executive Management Team on functional matters like;
- Financial management and planning performance management objectives and progress reviews,
- Developmental programmes and service delivery integration, forensic investigations,
- Risk management and mitigation and internal audit.
- Comply with statutory requirements and execute policy decisions cost-effectively and timeously.
Training, Development & Communication Manager
Mr Vincent Nel
The mandate of the SA Board for Sheriffs is articulated in section 8 and 33.1(e) and 33.1(f) of the Sheriffs’ Act (Act 90 of 1986, as amended). Section 8 states that: “the objects of the Board shall be the maintenance of the esteem of, the enhancement of the status of, and the improvement of the standard of training of and functions performed by, sheriffs”. Section 33.1(e) and 33.1(f) pertain to the issuing of fidelity funds certificates by the Board whereby such certificate cannot be issued unless a prospective sheriff complies with the prescribed standard of training and has the necessary prescribed practical experience.
- Learning material and training programmes enhance service delivery and transformation of the sheriffs’ profession.
- The respective functionaries in the profession e.g. Board Members, sheriffs, staff of the office of the Board be exposed to generic and specific training courses within the content of transformation.
- Training providers be identified to deliver the training needs of sheriffs.
- A programme of clerkship/learnership be undertaken to enhance the skills and competencies of sheriffs.
Finance & Corporate Services Manager
Mr Sibusiso Ncambele
The finance functionality is responsible to ensure that there is efficient and effective management of the scarce financial resources, risk and assets. Ensure that there is adherence to financial controls, internal policies and procedures. The production of informative, accurate and reliable financial reports. Ensure on going management of all contract to ensure public value for money and ensure that the funds of the organization are properly invested and monitored.
Synopses of Finance responsibilities:
- To ensure the complete recording of all operational, financial and business transactions entered into;
- Ensure proper processing of all budgeted and authorized payments;
- To record all, amongst other receipts, the levies, penalties, applications for Fidelity Fund Certificates, Deputy appointments and interest received on Trust accounts;
- To perform monthly bank reconciliations;
- To manage and record the investments and interest received;
- To manage all the fixed assets which includes monitoring and assessing the assets and to identify it for disposal;
- To ensure that the relevant internal controls are in place to identify and correct accounting errors and to identify fraud and misappropriation of assets and funds timeously;
- Ensure that the South African Board complies with all local authorities including submissions to the South African Revenue Services; and
- Provide the relevant documentation required by all other divisions within the South African Board for Sheriffs.
Legal & Complaints Manager
Ms Sabina Lech
Legal and Complaints Division is the heart of the South African Board for Sheriffs. Its mandate is to ensure the overall compliance with the Sheriffs Act,(Act 90 of 1986) Sheriffs uphold the rights of the people as entrenched in the South African Constitution.
The synopses of the Legal and Complaints responsibilities are detailed as follows:
- Resolving disputes between the sheriff and the public
- Attending and representing the Board on disciplinary enquiries for sheriffs
- Representing the Board on internal appeals against the decision of the Board
- Receive and process claims made against the Fidelity Fund
- Administer this claims process from receipt of the claim to finality at the point when payment is made to claimants.
- Defending and administering civil action against the Board and the Fund
- Ensuring the legal competence and legal compliance of internal documents and agreements.
- Conducting on-site inspections at sheriff’s offices when necessary.
- Conducting Desktop Inspections of sheriffs’ accounts and files.
- Prosecuting of sheriffs at Disciplinary hearings and Appeals.
- Ensuring legal compliance of the Board’s documentation in general.
- Drafting charge sheets.
- Drafting removal and suspension memos for approval by the Department of Justice. This process only comes into operation when a sheriff is found guilty of gross misconduct and the Board makes a recommendation that the relevant sheriff is to be removed from office.
- Instructing the Board’s appointed attorneys on pending civil matters.
- When a penalty is imposed wherein a removal is recommended, the division ensures that the fine payments, if any imposed, are diarised for collection and are duly collected.
HR and Admin Manager
Mr Grenville Miller
The Human Resources functionality is responsible for identification, management, up skilling and retention of talent within the organization. Wholly responsible for the whole HR cycle from recruitment to termination including the pension fund scheme administration.
Synopses of Human Resources responsibilities:
- To ensure the complete
- To ensure that each employee has an employee file containing all the required documentation i.e. CV, employment contract, copy of identity document etc.
- To ensure that proper processes are in place to manage the performance assessments and the KPA’s of each staff member along with the designated manager of the staff member;
- To ensure that the staff member is paid timeously as agreed in he/she’s employment contract;
- To support the employees and employer with any grievances and help facilitate the correspondence between the parties;
- To identify the relevant training for staff to help them deliver their work more efficiently; and
- To ensure that all leave and staff movements has been properly recorded.
- New sheriff Appointments
- Acting sheriff appointments
- Ad hoc sheriff appointments
- Deputy sheriff appointments
Acting Compliance Manager
Mrs Melissa Africa
The Compliance Division is primarily responsible for overseeing that sheriffs comply with their legal obligations in terms of the Sheriffs Act, 90 of 1986 and the supporting regulations.
The key activities of the Compliance Division are summarised below:
- Legal obligations process – Phase 1 (Annual submission of sheriffs’ financial documentation)
- Legal obligations process – Phase 2 (Annual issue of Fidelity Fund certificates to sheriffs)
- Unclaimed Trust Funds (declarations, payments, records and claims)
- Record keeping (electronic and physical, including access to information)
- D&O indemnity insurance